We are committed to protecting and respecting your privacy. This Privacy Notice sets out the basis on which the personal data collected from you, or that you provide to us, will be processed by us in connection with our recruitment application and interview processes.

For the purpose of the General Data Protection Regulation (“GDPR”) the Data Controller will be an entity associated with the  Legend Global Brand. Information will be shared with the entity that will be the employer of the role that you apply for (“Legend”, “we”, “us”).

We use Lever, an online software product provided by Employ, Inc., to assist with our recruitment process. We use Lever to process personal information as a data processor on our behalf. Lever is only entitled to process your personal data in accordance with our instructions.

Where you apply for an opportunity posted by us, these Privacy Notice provisions will apply to our processing of your personal information.

Your Personal Information

Information we collect from you

We collect and process some or all of the following types of information from you:

  • Information that you provide when you apply for a role. This includes information provided through an online application, via email, in person at interviews and/or by any other method.
  • In particular, we process personal details such as name, email address, address, date of birth, qualifications, experience and any information relating to your employment history, skills and experience that you provide to us.
  • Any information you provide as part of any interviews conducted.
  • When you contact us, we will keep a record of that correspondence.
  • Details of your visits to our careers website including, but not limited to, traffic data, location data and other communication data, the site that referred you to our careers website and the resources that you access.

We may also collect, store and use more sensitive types of personal information from you as part of your application, such as any health information that we may need to be aware of or any personal data revealing your racial or ethnic origins.

Information we collect from other sources

Lever provides us with the facility to link the data you provide to us with other publicly available information about you that you have published on the Internet – this may include sources such as LinkedIn and other social media profiles.

Lever also enables us to search various databases, which may include your personal data, to find possible candidates to fill our job openings. Where we find you in this way we will obtain your personal data from these sources.

Cookies

Our website may uses cookies from time to time to distinguish you from other users of our website. This helps us to provide you with a good experience when you browse our website and also allows us to improve our site.

A cookie is a small file of letters and numbers that we store on your browser or the hard drive of your computer if you agree. Cookies contain information that is transferred to your computer’s hard drive.

Lever uses We use the following cookies:

  • Strictly necessary cookies. These are cookies that are required for the operation of our website. These essential cookies are always enabled because our website won’t work properly without them. They include, for example, cookies that enable you to log into secure areas of our website, use a shopping cart or make use of e-billing services. You can switch off these cookies in your browser settings but you may then not be able to access all or parts of our website.
  • Analytical or performance cookies. These allow us to recognise and count the number of visitors and to see how visitors move around our website when they are using it. This helps us to improve the way our website works, for example, by ensuring that users are finding what they are looking for easily.
  • Functionality cookies. These are used to recognise you when you return to our website. This enables us to personalise our content for you, greet you by name and remember your preferences (for example, your choice of language or region).

Targeting cookies. These cookies record your visit to our website, the pages you have visited and the links you have followed. We will use this information to make our website and the advertising displayed on it more relevant to your interests. How we will use your information

We will only use your personal data when the law allows us to do so. Most commonly, we will use your personal data in the following circumstances:

  1. Where we need to decide whether to enter into a contract of employment with you (where you are a successful candidate);
  2. Where we have a legal obligation to fulfil when establishing a potential employment relationship;
  3. Where it is necessary for the legitimate interests of our business, provided that your interests and fundamental rights do not override those interests. Our legitimate interests are the recruitment of the right staff for our business.

Purposes of processing

We use information held about you in the following ways:

  • To assess your skills, qualifications and suitability for the role for which you have applied.
  • To consider your application in respect of other roles.
  • To verify certain information that you have provided to us as part of your application.
  • To communicate with you in respect of the recruitment process.
  • To enhance any information that we receive from you with information obtained from third party data providers.
  • To find appropriate candidates to fill our job openings.
  • To help Lever improve their services.

Generally, having received your application online, we will then process that information to decide whether you meet the basic requirements to be shortlisted for the role for which you have applied. If you do, we will decide whether your application is strong enough to invite you for an interview. If we decide to call you for an interview, we will use the information you provide to us at the interview to decide whether to offer you employment.

If we decide to offer you the role, we will then take up references, and carry out verification checks before confirming your appointment, including ensuring that you have a right to work in a relevant jurisdiction.

Automated decision making / profiling

We may leverage Lever’s technology to help us select appropriate candidates for us to consider based on criteria we have identified. The process of finding suitable candidates is automatic, however, any decision as to who we will engage to fill the job opening will be made by our team. You will not be subject to decisions that will have a significant impact on you based solely on automated decision making.

Failure to provide personal data

 If you fail to provide certain information when requested, we may not be able to appropriately consider your application for a certain role or we may be unable to comply with relevant legal obligations.

 How we use particularly sensitive personal data

We will use your sensitive personal data where we need to make reasonable adjustments to accommodate you as part of the application process and as part of any meaningful equal opportunity monitoring or reporting.

We do not envisage that we will process any information regarding criminal convictions.

Disclosure and transfer of information

Legend used Lever to collect and process your personal data and has entered into standard contract clauses with Employ, Inc and its affiliates in order to adduce safeguards with respect to the protection of your personal data.

Legend shares personal information of candidates with its associated entities within the brand and with the relevant employer of the role that a candidate has applied for, in order to evaluate appropriate candidates for available positions. Legend will remain responsible for personal information that is transferred and used by each entity.
You may request a list of entities and locations for the purposes of making an application for a live role to legal@L1.com.

How we store your personal data

Security

We take appropriate measures to ensure that all personal data is kept secure including security measures to prevent personal data from being accidentally lost, or used or accessed in any unauthorised way. We limit access to your personal data to those who have a genuine business need to view it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.

We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.

Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted through any online means, therefore any transmission remains at your own risk.

How long we keep your personal data

We retain all candidate data for a period of 12 months from the time of application. Your personal information will be deleted on one of the following occurrences:

  • Deletion of your personal information by you via the tool or
  • Receipt of a written request by you to us.

Your rights

Under the GDPR you have a number of important rights. In summary, those include rights to:

  • access to your personal data and to certain other supplementary information that this Privacy Notice is already designed to address
  • require us to correct any mistakes in your information which we hold
  • request the erasure of personal data concerning you in certain situations
  • request access to the personal data concerning you which you have provided to us, in a structured, commonly used and machine-readable format and have the right to transmit those data to a third party in certain situations
  • object at any time to processing of personal data concerning you for direct marketing
  • object to decisions being taken by automated means which produce legal effects concerning you or similarly significantly affect you
  • object in certain other situations to our continued processing of your personal data
  • otherwise restrict our processing of your personal data in certain circumstances
  • claim compensation for damages caused by our breach of any data protection laws.

If you would like to exercise any of those rights, please either:

  • utilise the tool provided or
  • contact us using our contact details below, ensuring we have enough information to identify you, proving your identity and address and confirming which information to which your request relates

How to complain

Whilst we hope that we can resolve any query or concern you raise about our use of your information, the GDPR also gives you right to lodge a complaint with a supervisory authority, in particular in the European Union (or European Economic Area) state where you work, normally live or where any alleged infringement of data protection laws occurred.

We ask, however, if you do wish to raise a complaint that you contact us in the first instance so that we might be able to remedy your concerns as soon as possible. All questions, comments and requests regarding this notice should be addressed to legal@L1.com.